Job Description

Job Description

Location: Poughkeepsie, NY, US 12603
Job Type: Part Time
Job Classification: Hourly
Exemption Type: Non-Exempt
Education: High School Diploma / GED
Travel: None

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast, is seeking an experienced Administrative Assistant in our Poughkeepsie, NY office. Join our team and play an integral role in supporting our operations.

This is a part-time position with a fixed daily schedule, providing structure for the right candidate.

What You’ll Do:

• Manage core administrative tasks including data entry, report processing, research, and client correspondence
• Provide a welcoming first impression both in person and over the phone.
• Monitor office supplies and coordinate orders with the Latham office when needed.
• Organize on-site meetings, handling logistics like welcoming guests, catering, setup, and cleanup.
• Prepare documents such as proposals, contracts, change orders, and safety checklists as requested.
• Print maps, report copies, and scan documents for the office.
• Handle incoming and outgoing mail, including labels, envelopes, and daily drop-off.
• Support visits from clients, sales representatives, and vendors, ensuring smooth coordination.
• Coordinate company vehicle sign-outs for team use and assist with fleet maintenance tasks.

Pay Range: $24.00 - $28.00 per hour, commensurate with experience and qualifications.

What We’re Looking For:

• High school diploma required, Associates degree preferred.
• Seven plus (7+) years of experience in an office setting.
• Upbeat attitude and the ability to work collaboratively in a team environment.
• Strong communication, computer, critical thinking and organizational skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to maintain a high level of confidentiality.

Benefits & Perks

• Competitive salary & performance-based bonuses.
• Professional development support (training, conferences, certifications).

EOE, including disability/veterans.

Compensation details: 24-28 Hourly Wage

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