Administrative Assistant Job at C.T. Male Associates, Poughkeepsie, NY

SWdwVkU5bXdzVlNPQUUwaXpIZjlsd3BLSlE9PQ==
  • C.T. Male Associates
  • Poughkeepsie, NY

Job Description

Job Description


Location: Poughkeepsie, NY, US 12603
Job Type: Part Time
Job Classification: Hourly
Exemption Type: Non-Exempt
Education: High School Diploma / GED
Travel: None

Description

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast, is seeking an experienced Administrative Assistant in our Poughkeepsie, NY office. Join our team and play an integral role in supporting our operations.

This is a part-time position with a fixed daily schedule, providing structure for the right candidate.

What You’ll Do:

  • Manage core administrative tasks including data entry, report processing, research, and client correspondence
  • Provide a welcoming first impression both in person and over the phone.
  • Monitor office supplies and coordinate orders with the Latham office when needed.
  • Organize on-site meetings, handling logistics like welcoming guests, catering, setup, and cleanup.
  • Prepare documents such as proposals, contracts, change orders, and safety checklists as requested.
  • Print maps, report copies, and scan documents for the office.
  • Handle incoming and outgoing mail, including labels, envelopes, and daily drop-off.
  • Support visits from clients, sales representatives, and vendors, ensuring smooth coordination.
  • Coordinate company vehicle sign-outs for team use and assist with fleet maintenance tasks.

Pay Range: $24.00 - $28.00 per hour, commensurate with experience and qualifications.

Requirements

What We’re Looking For:

  • High school diploma required, Associates degree preferred.
  • Seven plus (7+) years of experience in an office setting.
  • Upbeat attitude and the ability to work collaboratively in a team environment.
  • Strong communication, computer, critical thinking and organizational skills.
  • Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Ability to maintain a high level of confidentiality.

Benefits & Perks

  • Competitive salary & performance-based bonuses.
  • Professional development support (training, conferences, certifications).

EOE, including disability/veterans.

Compensation details: 24-28 Hourly Wage

PI90c539c305cd-25405-37834849

Job Tags

Hourly pay, Part time,

Similar Jobs

University of Miami

Staff - Level II Registered Nurse (RN) - CVICU Job at University of Miami

 ...University of Miami is seeking a Registered Nurse (RN) CVICU Level II for a nursing job in Miami, Florida. Job Description & Requirements...  ...from an accredited school of nursing, Bachelors degree (BSN) preferred. RNs hired with an Associates (ASN) degree have 2 years... 

Optum

Per Diem Associate Patient Care Coordinator - Glendale, CA Job at Optum

 ...Emergency Department follows protocol for special cases, including but not limited to 5150, Sexual Assault Response Team(SART), Domestic Violence patients, Child Protective Services, incarcerated patients, Worker Compensation patients, auto accidents, animal bite... 

Two Maids

Professional House Cleaner Job at Two Maids

 ...apply: waiter, hotel housekeeping, caretaker, hospitality, carpet cleaners, home health aide, general laborerWe will contact you by...  ...something bigger and find satisfaction in a career as a Professional House Cleaner!For more information, please refer to our website:... 

Drake's Cool Springs

Server, Server assistant and Bartender Job at Drake's Cool Springs

 ...smiles, outgoing personalities and unique individuals to join the Drakes Family. Server, bartender and server assistant positions available.Full and part-time, no experience necessary!And the icing on the Drakes cake?~Benefits, healthcare and 401k available~... 

The Goldman Sachs Group

Asset & Wealth Management, Fixed Income - Client Portfolio Management, Vice President Job at The Goldman Sachs Group

Asset & Wealth Management OverviewA career with Goldman Sachs Asset & Wealth Management is an opportunity to help clients across the globe...  ...$1.7 trillion* in assets for a variety of clients, including private wealth mandates and institutional clients such as insurance companies...