Coordinator, Event Job at Houston First, Houston, TX

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  • Houston First
  • Houston, TX

Job Description

Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.

We are seeking a highly motivated and detail-oriented individual for the role of Event Coordinator.  As an Event Coordinator, you will be responsible for coordinating and managing consumer events and small-scale events. Your primary goal will be to ensure the success of each event, meeting and exceeding our clients' objectives and expectations.


SUPERVISORY RESPONSIBILITIES

  • ☒ Oversees and give direction to contractors during event


DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

  • Works closely with sales team at the start of the event management process to get as much information as possible and to conduct site visits with client
  • Meets with client show manager to determine what type of event they want and event needs
  • Handles all pre-planning with clients, determine what services will be required and coordinate required services ensuring that everyone has all the information necessary, such as instructions, schedules, equipment and inventory needs
  • Executes and explain contract with client
  • Monitors event from move-in all, set-up, actual event, break down and move-out
  • Ensures that the event is in compliance with all building and City of Houston Fire Codes
  • Completes and closes all event paperwork and files
  • Ensures that all event information is accurate and up to date in the system
  • Assists Event Manager with Momentous (formally Ungerboeck) reports as needed
  • Other duties and special projects as required
EDUCATION AND EXPERIENCE
  • Bachelor’s Degree or professional designation through IAVM
  • 3 years’ experience as an Event Coordinator in a convention center, theater, hotel or similar environment preferred.
KNOWLEDGE, SKILLS, AND ABILITIES

Computer literacy with knowledge of Microsoft Outlook, in particular, MS Word and Excel

  • Ability to work independently and pro-actively on a variety of events and projects
  • Ability to manage changing program elements and prioritize effectively
  • Outstanding organizational skills, excellent judgment and attention to detail
  • Ability to work cooperatively, under pressure, with a variety of internal and external clients
WORK ENVIRONMENT
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 
  • ☒ No major sources of discomfort; normal office environment
  • ☒  Ability to work flexible hours, including evenings and weekends as needed.
  • ☒ Extra hours required occasionally to meet deadlines or work events
  • ☒ Ability to travel to local/ tradeshows/conventions/ conferences/ training and development

For more information on Houston First and the benefits offered, please feel free to explore the following links.

About Us | Houston First Corporation
Diversity Equity & Inclusion | Houston First Corporation
Total Rewards - Benefits | Houston First Corporation

Job Tags

Full time, Contract work, For contractors, Local area, Flexible hours, Afternoon shift,

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