Job Description

As the Executive & Personal Assistant to the CEO/Founder, you will provide high-level administrative and personal support in a fast-paced, dynamic environment.

This hybrid role is ideal for someone who thrives on juggling responsibilities, anticipates needs before they arise, and excels at maintaining professionalism and discretion in all interactions. As a trusted partner to the CEO, you will play a vital role in ensuring the smooth operation of both professional and personal agendas, contributing directly to the success of our growing company.

Responsibilities:

Executive Support & Calendar Management

• Manage the CEO’s calendar with precision, balancing professional and personal priorities, scheduling meetings, resolving conflicts, and ensuring efficient daily operations
• Coordinate meetings, events, and travel plans while preparing detailed agendas and itineraries
• Draft, edit, and send correspondence on behalf of the CEO, including thank-you notes, memos, and invitations
• Partner with internal teams and external stakeholders, acting as a liaison for vendors, clients, and collaborators
• Assist in planning and executing company-wide events, such as offsites, all-hands meetings, and special projects

Personal Assistance

• Oversee the CEO’s personal schedule, including appointments, errands, and household management tasks
• Arrange personal travel, including booking flights, accommodations, and creating comprehensive itineraries
• Handle household needs such as maintenance schedules, deliveries, vehicle upkeep, and personal shopping
• Manage and organize personal correspondence, mail, and packages
• Act as a trusted liaison with family members, friends, and personal service providers, ensuring smooth communication and support

Special Projects & Problem Solving

• Lead and assist with special projects as assigned, ensuring timelines and deliverables are met
• Maintain confidentiality and discretion in managing sensitive information and personal matters
• Demonstrate strong problem-solving skills, proactively addressing challenges and offering creative solutions

Requirements:

• 5+ years of experience as an Executive or Personal Assistant supporting senior executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional organizational skills, with the ability to multitask, prioritize, and meet tight deadlines
• Strong interpersonal and written communication skills, with the ability to build relationships across all levels
• Ability to work well under pressure in a fast-paced environment
• High level of discretion and professionalism in handling confidential information
• Flexibility and adaptability to navigate ambiguity and shifting priorities
• Bachelor’s degree preferred but not required

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