Job Description

HotFoot Recruiters is thrilled to partner with a globally respected organization to fill the position of Executive Assistant. This high-impact role involves supporting C-Suite executives with operational and administrative tasks, maintaining confidentiality, and acting as a key liaison across global and regional teams. If you have a strong background in executive support, project management, and a proactive, detail-oriented approach, this position offers an exciting opportunity to thrive in a dynamic and fast-paced environment.---

Position:  Executive Assistant

Location : San Antonio, TX

Type:  Full-Time

Start Date: January 2024

Pay Rate: $90,000

Responsibilities

• Provide day-to-day support to senior executives, managing complex calendars, coordinating travel and expenses, and preparing agendas and presentations for meetings.

• Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication across multiple time zones.

• Run and support virtual and hybrid meetings via Microsoft Teams, utilizing tools like breakout rooms, whiteboards, and transcriptions.

• Oversee executives’ inboxes, triage messages, approve timesheets, expenses, and vacation requests, and ensure completion of administrative tasks.

• Collaborate with HR to coordinate onboarding for new hires and assist with employee engagement initiatives within the San Antonio office.

• Drive compliance activities, draft announcements, maintain organizational charts, and lead local employee engagement activities.

Qualifications

• 7-10 years of experience supporting C-Suite executives or in project management within a professional services environment.

• Bachelor’s degree preferred; Master’s degree a plus.

• Advanced proficiency in MS365 Office programs, including Teams, Word, Excel, and PowerPoint.

• High technical acumen; experience with Visio, InDesign, or Illustrator preferred.

• Experience in managing virtual/hybrid meetings, leveraging tools like PowerPoint presentations and interactive elements.

• Background in government contracting or familiarity with military settings is advantageous.

• Strong organizational and problem-solving skills, with a proactive approach and high attention to detail.

• Ability to work independently, with confidentiality and professionalism.

Benefits

- Competitive salary and comprehensive benefits package.

- Fifteen (15) days of vacation time (prorated from date of hire).

- Seven (7) days of sick/personal time (prorated from date of hire).

- Nine (9) company-paid holidays and two (2) floating holidays per year.

- Medical, dental, and vision coverage effective the first of the month following the hire date (company-subsidized).

- Short-term and long-term disability and life insurance (company-paid).

- 401(k) plan with employer matching contribution (50% of the first 6% of your savings, vested over four years).

**Note:** This company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.n Executive Assistant.

Job Type: Full-time

Pay: $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Powerpoint: 5 years (Required)
• Microsoft Word: 7 years (Required)

Ability to Commute:

• San Antonio, TX 78251 (Preferred)

Ability to Relocate:

• San Antonio, TX 78251: Relocate before starting work (Required)

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