Job Description

Masis Staffing Solutions is assisting our client for an immediate hire of a Executive Assistant to work HYBRID and based out of Westborough MA . This position supports the Chief Human Resource Officer and Group Chief Legal Office and is open due to promotion.

This is a temporary position that has potential to convert to permanent role based on good performance.

Salary: $90,000 annually (paid on an hourly basis during initial temporary period until converted to permanent)

HYBRID Schedule: Monday thru Friday, 8am to 5pm, 3 days onsite, 2 days work from home

Responsibilities:

• Proactive calendar management for executive’s calendar and contacts
• Act as the liaison between the CLO, CHRO and the Managers for scheduling meetings with internal and external attendees
• Type and distribute meeting notes and draft letters, mail, and email correspondence
• Arrange travel, answer phones and take and relay voice mail and email messages
• Prepare and maintain expense reports, including coding, providing receipts
• Assist with On-boarding employees, receiving laptops, software, etc.
• Create/Maintain Team Organization Charts
• Organize, coordinate and budget for departmental outings/events
• Expenses, travel, filing, presentation preparation and copying, as needed
• Preparation of Quarterly Board of Directors material
• Provide back up to other Executive Assistants, when needed

Experience Required:

• Minimum 5 years of Executive Assistant experience
• Experience in HR or Legal department is a plus but not required
• Bachelor's or Associate's degree preferred
• Highly proficient in Microsoft Office tools, including Outlook, Word, Excel and Power Point.
• Adobe Acrobat experience a plus.
• Strong communications, time management, and customer service skills

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