Executive Assistant/Office Manager - Finance Firm Job at BURKE+CO., San Francisco, CA

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  • BURKE+CO.
  • San Francisco, CA

Job Description

Executive Assistant/Office Manager - Finance Firm

Base pay: $100,000.00/yr - $120,000.00/yr

BURKE+CO.

THE GIST: Our client, a boutique private equity firm in the consumer goods space, seeks an Executive Assistant/Office Manager to support their CEO & CFO. This role will oversee day?to?day administrative and office operations for their tight?knit team. This is a trusted, hands?on role ideal for someone who is flexible, adaptable, and comfortable working independently.

THE NITTY GRITTY:

  • Expertly manage executives' calendar, addressing any conflicting appointments and sending reminders
  • Arrange travel and prepare itineraries (both business & personal)
  • Oversee office operations for a small office
  • Sort & distribute mail & packages
  • Process and track expenses, invoicing, & billing
  • Create presentations & decks, prepare deliverables, and distribute meeting materials
  • Provide light personal assistance to CEO (book appointments, run occasional errands, scheduling vendors, processing payments, etc.)
  • Update internal databases and spreadsheets
  • Prepare contracts in DocuSign
  • Take on special projects (investment research, ordering supplies, etc.)
  • Assist with other administrative functions and ad hoc projects, as needed


THE ESSENTIALS:

  • 3+ years of executive support experience
  • Experience working in the financial services industry required
  • Ability to act as an excellent extension & representation of the firm in all interactions
  • Dependable & reliable nature
  • Ability to shift, adapt, and pivot when confronted with new challenges and opportunities
  • Ability to work independently & efficiently
  • Superb attention to detail and discretion
  • Clear and professional communication style, both verbal & written


THE CHERRY ON TOP:

  • Balanced role directly supporting two senior executives
  • Opportunity to take on more and build a trusted partnership!


Location: San Francisco, CA (Hybrid 3 days onsite)

Compensation: $100k 120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)

What are you waiting for? Burke Up! Email your resume to hello@burketalent.com

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Job Tags

Work at office, Flexible hours, Shift work,

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