Job Description

The HR Intern will be responsible for collecting and organizing all Shared Services documentation related to our UKG HRIS, including walk-through guides, job aides, standard operating procedures (SOPs), and project documents. The HR Intern will then help to update all said documents to prepare for the launch of a new user interface in March 2026. This initiative will ensure that all documents are updated with new screenshots and step-by-step instructions that align with the new user interface. The Intern will work closely with the HRIS and project teams to ensure the successful rollout of the new user interface. The Intern will also be assigned additional responsibilities as listed below when time allows.

Additional Responsibilities

• Short-Term & Long-Term Disability Forms – Assist in collecting, reviewing, and processing disability paperwork.
• Court Orders – Support in managing wage garnishments and child support orders, ensuring accurate processing.
• Verification Forms – Complete employment, income, and health insurance verification requests (DWS, earnings verification, etc.).
• Benefit/Documentation Audits – Help ensure HR system data and documentation is accurate, such as checking for missing or outdated information.
• Report Generation – Pull basic HR reports from UKG for team review.
• Benefits Enrollment Assistance – Provide support for new hire benefit enrollments and qualifying life events.
• 401(k) & Other Benefit Questions – Support employees with basic inquiries and escalate as needed.
• HR Communication Support – Draft internal communications such as HR announcements, reminders, or FAQs.

Qualifications

• Full-time college student who has completed their sophomore year by the beginning of the internship
• Currently enrolled at an accredited university seeking a degree related to the position
• Must be authorized to work in the U.S.
• Ability to communicate effectively, both orally and in writing
• Works effectively and cooperatively with others
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize workload effectively
• Proficiency in Microsoft Office Suite
• Familiarity with HRIS systems (such as UKG) is a plus
• Experience creating walk-through guides, flow charts, job aides, etc. is a plus

Work Environment and Physical Demands

The physical demands and working conditions outlined below are representative of those an employee may encounter while performing the essential duties of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these duties.

This role primarily involves working in a standard office environment. The employee will regularly:

• Sit for extended periods.
• Use hands and fingers to operate a computer keyboard, mouse, and other office tools.
• Reach with hands and arms in the context of computer use or file handling.
• Communicate verbally and aurally in meetings and phone conversations.

The employee may also:

• Frequently stand and walk throughout the office.
• Occasionally lift or move items weighing up to 50 pounds, such as office equipment, files, or supplies.

The typical noise level in the work environment is moderate—comparable to a standard business office with periodic conversations, phones ringing, and copier or printer use.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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