Job Description

Keep the office humming. Set the tone for the day. Be the go-to for everything.

Forrest Solutions is seeking a polished, proactive, and high-energy Office Coordinator to support our prestigious financial services client onsite at their Washington, DC office. This isn’t just a front desk role—it’s an opportunity to take full ownership of the office experience, serving as the primary onsite point of contact and ensuring everything runs like clockwork.

With no onsite facilities leadership, we’re looking for a true self-starter —someone who thrives in a fast-paced, autonomous environment, brings a white-glove hospitality mindset, and knows how to interact confidently with senior executives, including the CEO.

What You’ll Do

• Be the face of the office. Deliver an elevated, welcoming experience to all employees, clients, and guests—especially during executive leadership visits.
• Run the show. Manage pantry and office supply inventory, oversee catering and food deliveries, coordinate with vendors, and ensure a smooth daily flow.
• Take ownership. Keep an eye on the entire space, proactively identifying and resolving issues—you're the go-to for all things operational on the floor.
• Support meetings with precision. Prepare and maintain conference rooms, manage A/V setups, and ensure catering is delivered and presented flawlessly.
• Communicate with clarity. Handle inboxes, scheduling, visitor management, and calls with a high degree of professionalism and attention to detail.
• Enhance the experience. Bring ideas to improve office functionality and employee satisfaction—your insights are valued.

What You Bring

• 3+ years of office administration, hospitality, or concierge-level support experience, ideally in a corporate or financial services setting.
• A polished, executive-ready demeanor—comfortable interfacing with high-level leadership.
• A self-motivated work ethic with strong problem-solving skills and keen attention to detail.
• Proficiency in Microsoft Outlook and calendar/scheduling tools.
• Excellent verbal and written communication skills.
• Strong time management and flexibility to adapt to shifting needs.

Why Join Forrest Solutions?

When you join Forrest Solutions, you’re joining the nation’s premier onsite outsourcing provider, partnering with some of the most prestigious organizations in the world. You’ll work alongside top talent and have the opportunity to make a daily impact in a meaningful, people-first role.

Equal Opportunity Employer Statement

Forrest Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, or disability status.

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