Job Description

Unleaded is seeking a highly motivated and organized individual to join our team as an Office Coordinator. This role encompasses general office responsibilities, event coordination, and day-to-day office activities. The ideal candidate is proactive, detail-oriented, and eager to contribute to the overall success and growth of our company.

We're also looking for someone with a desire to grow beyond this role over time. While the immediate focus is on supporting our office operations, we see this position as a great entry point for someone interested in exploring future opportunities within our team as the company evolves.

Responsibilities

• Serve as the first point of contact at the front desk, warmly welcoming and assisting guests while ensuring a positive and professional visitor experience.
• Manage general office tasks, including ordering and maintaining inventory and stock levels of office supplies, snacks, and beverages.
• Order and coordinate lunch for company meetings and events.
• Oversee daily maintenance and cleanliness of two kitchens, including monitoring food expiration dates, putting dishes in the dishwasher, running the dishwasher as needed, restocking kitchen essentials, and ensuring the organization of conference rooms, huddle rooms, the front desk area, print room, and storage room.
• Coordinate office maintenance, vendor relationships, and building property management, including coordinating with the plant company for regular plant care and watering.
• Assess office furniture needs, prioritize purchases, explore new ideas, place orders, and coordinate setup and installation.
• Plan and coordinate company events, team gatherings, and private events, including conferences and company meetings. Maintain the company’s annual calendar with key events, client meetings, and internal training sessions. Document training attendance for any company training provided.
• Maintain and update office/company information on our Intranet platform. Update and distribute our weekly office newsletter, sharing details on upcoming events, refrigerator clean-out schedules, company training, and other relevant announcements.
• Maintain the company’s annual calendar, including company events, client events, and other key dates.
• Work with IT to ensure all office technology in common areas, such as conference rooms, is functioning properly, including audio and visual equipment.
• Coordinate with Greenway Plaza (our landlord) to stay informed about upcoming events such as fire drills, inspections, regular maintenance, and deliveries, as well as reserving their conference rooms when needed.
• Work closely with building maintenance to quickly address and resolve any office-related issues.
• Manage and update office policies and procedures to ensure efficiency and compliance with company standards.
• Support employee onboarding by ensuring new hires have necessary office supplies, access to systems, and a smooth first-day experience.
• Manage internal communication, including creating and distributing emails and surveys, coordinating and conducting training sessions.

Nice to Have

• Experience assisting with budgets and expenses
• General marketing experience
• Experience creating and maintaining a calendar of event
• Familiarity with workplace safety protocols and emergency preparedness

Qualifications

• We welcome applicants with diverse educational backgrounds, including those without a degree or with a bachelor's degree in communications, marketing, or a related field
• 3-5 years' experience as an office coordinator
• Proficient in Microsoft Word, Excel, and PowerPoint
• Demonstrated ability to effectively work with a broad and diverse team.
• High energy - Service oriented style with professional presentations skills
• A motivated self-starter
• Excellent communication and interpersonal skills
• The ability to multitask efficiently
• Creative thinking and problem solving with the ability to identify and solve problems for clients
• Advanced written and oral communications skills
• Entrepreneurial spirit & motivational leader

About Unleaded

For more than 20 years, we have developed market insights, improved business processes, unraveled complex market landscapes, created award-winning multi-channel marketing and advertising campaigns, and assimilated into 100+ companies. Our success is predicated on helping clients find new growth opportunities and creating the marketing programs that capitalize on them. But we can’t do it without extraordinary teammates. Our culture centers around an entrepreneurial and enterprising spirit–we empower our people to bring their highest value and most audacious ideas to work with them every day. We encourage cross-disciplinary collaboration and proactive team players. We are all students, and we are all teachers. As such, we are invested in the growth and development of everyone who comes through our doors, so that each of us can make the greatest impact on the world we share.

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