Job Description

Job Description

Job Description

Job Description: Office & Finance Manager (Part-Time)

We are looking for a dynamic and organized individual to join our team as a part-time Office & Finance Manager. This multifaceted role requires strong financial expertise, excellent organizational skills, and a commitment to exceptional service delivery.

Responsibilities:

Accounting & Accounts Receivable:

• Generate and send invoices for tuition and other fees for each student.
• Prepare and manage student contracts.
• Process payments and apply them to the respective accounts.
• Issue reminder invoices and follow up on overdue accounts.
• Maintain checking and savings accounts, ensuring accurate payment processing.
• Deposit funds at the bank regularly.

Accounts Payable:

• Review and process all vendor invoices for accuracy and timely payment.
• Evaluate vendors to ensure compliance with service and pricing standards.
• Maintain organized Accounts Payable records for future reference.

Human Resources:

• Prepare and manage employment contracts for all staff members.
• Verify documentation and ensure all required HR forms are submitted.

Payroll:

• Set up new employees and maintain accurate records for existing staff.
• Process payroll efficiently and accurately.

Additional Duties:

• Handle phone inquiries related to financial matters and provide information on school tuition.
• Order and manage office, maintenance, and janitorial supplies.
• Assist parents with payment and tuition-related inquiries (customer service).
• Order uniforms as needed.

Requirements:

• Previous experience in accounting, finance, HR, or office management roles.
• Proficiency in accounting software (QuickBooks) and Microsoft Office Suite.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Dedication to maintaining confidentiality and integrity in all work.

If you are a proactive problem-solver with a passion for finance and office management, we encourage you to apply for this exciting opportunity. Join us in making a positive impact on the lives of our students and their families. Apply now!

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