Job Description

Position Type: Full-Time, In-Office Only Experience Level: Entry to Mid-Level Compensation: $45,000-$70,000 (Salary commensurate with experience) About The Ashley Hoffman Group: White-glove service, record-breaking results, and marketing expertise have made The Ashley Hoffman Group the top-producing real estate team at Lake Anna and across Central Virginia. Led by Ashley and Grayson Hoffman, our team has redefined real estate through integrity, innovation, and an unwavering commitment to client success. In 2024 alone, our team managed and closed over $142M in transactions — because we believe exceptional results come from exceptional people. Position Overview We’re seeking a Transaction Coordinator who thrives in a fast-paced, high-energy environment. This role is the heartbeat of our operation — managing multiple real estate transactions simultaneously while maintaining impeccable accuracy and professionalism. The ideal candidate is task-oriented, organized, detail-driven, and calm under pressure . You’ll juggle competing priorities, adapt quickly, and keep every deal on track — no matter how busy things get. We’re looking for a motivated individual with an outgoing, bubbly, yet professional personality who takes initiative and enjoys being part of a dynamic team that celebrates excellence. If you love crossing things off your to-do list, thrive in organized chaos, and take pride in delivering five-star service, this is your role. What You’ll Do Manage and track all contract documents from execution to close, ensuring accuracy and compliance. Serve as the primary point of contact for agents, clients, lenders, inspectors, and title companies. Coordinate deadlines, inspections, appraisals, and key transaction milestones. Maintain and update records in Follow-Up Boss and other CRM systems. Prepare listing paperwork, disclosures, and marketing materials as needed. Support the team with administrative tasks and operational needs. Assist the company owners as a personal assistant, including running errands, coordinating schedules, and managing small personal or business-related tasks as needed. Handle occasional out-of-office tasks such as signage installation, document retrieval, or supply pickups. What We’re Looking For Experience: 1–2 years in real estate, administrative, or customer service roles preferred. Skills & Qualities: Highly task-oriented , organized , and detail-focused . Motivated , outgoing , and able to maintain a positive, professional demeanor in all situations. Works well under pressure and manages multiple priorities with ease. Quick learner who adapts to new systems and processes efficiently. Proficient with Google Workspace (Docs, Sheets, Drive) . Experience with Follow-Up Boss , Canva , Docusign , ZipForms , or Zillow Premier Agent a plus. Requirements: Valid driver’s license and vehicle required. Occasional weekend work (mostly remote). This position is in-office only — no remote flexibility. Health insurance Paid vacation and holidays Why You’ll Love It Here The Ashley Hoffman Group isn’t your average real estate team — we’re high-performing, close-knit, and relentlessly driven to exceed expectations. Every day brings new challenges, new clients, and new opportunities to grow. If you’re motivated, energetic, and thrive under pressure , you’ll fit right in. At The Ashley Hoffman Group, you’re not just coordinating transactions — you’re helping shape the future of real estate at Lake Anna. Job Details Seniority level: Entry level Employment type: Full-time Job function: Sales and Management #J-18808-Ljbffr The Ashley Hoffman Group

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