Executive Assistant Job at Beacon Hill, Chicago, IL

S1ExZEU5S3d1bFdKRFUwaXkzWDhrZ3hGTFE9PQ==
  • Beacon Hill
  • Chicago, IL

Job Description

Our client, a leading global asset management firm, is seeking a proactive and detail-oriented Executive Assistant to support multiple team members across various levels. This role requires exceptional organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

  • Manage calendars, coordinate meetings, and handle heavy email traffic.
  • Organize internal and external meetings, including conference room setup and virtual connections.
  • Arrange complex travel itineraries (domestic & international) and process expense reports.
  • Prepare and maintain documents in PowerPoint, Excel, and Word.
  • Perform general clerical duties, including printing, scanning, and filing.
  • Provide backup support to the administrative team and assist with special projects as needed.

Qualifications:

  • 5+ years of administrative experience, supporting multiple professionals preferred.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Strong communication, critical thinking, and organizational skills.
  • Ability to prioritize tasks, work independently, and maintain confidentiality.
  • College degree or equivalent experience (finance industry experience a plus).
  • Flexibility to troubleshoot and assist outside business hours when needed.

Benefits: Comprehensive benefits package, including top-tier healthcare, a 401(k) with company match, paid parental leave, and professional development programs. Employees also receive wellness resources, fertility and adoption support, backup childcare, and access to employee affinity groups, fostering an inclusive and supportive workplace.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Remote job, Flexible hours,

Similar Jobs

Red Bull

Merchandiser (Part Time) Job at Red Bull

 ...Reporting to the Merchandiser Manager, the primary role of the Part-time Merchandiser (PTM) is to service our customers in a safe manner by ensuring level of stock is maintained and rotated correctly at large format "off premise" stores. You will support our sales by... 

Trace3

Cisco Life Cycle Services Representative (Remote) Job at Trace3

 ...Cisco Life Cycle Services Representative (Remote) The Life Cycle Management, Cisco Lifecycle Services Representative will be responsible for managing customer support Cisco renewal opportunities within assigned accounts. The LSR will consult with account teams providing... 

Advanced Fresh Concepts Franchise Corporation

Creative Director Job at Advanced Fresh Concepts Franchise Corporation

 ...Job Description Creative Director Were hiring! AFCFC is seeking a highly motivated Creative Director to join our team! About Us Since 1986, weve been redefining fresh and convenient dining as North Americas largest franchisor of supermarket-based food... 

River Rock Academy

School Counselor Job at River Rock Academy

 ...and empowerment, we help students find the internal power to succeed. Join us and help students create brighter futures. Asa School Counselor at River Rock Academy, you will support students' emotional and social well-being through counseling, collaboration, and proactive... 

Alter Domus

Fund Accountant - Graduate Program (Spring Graduate) Job at Alter Domus

 ...integrated solutions for the alternative investment industry, Alter Domus (meaning The...  ...90% of the top 30 asset managers in the private markets, and more than 6,000 professionals...  ...investing. We have roles open in the Private Equity Group in Ogden and Salt Lake City....