Job Description

The ideal candidate will be proactive, detail-oriented, and able to handle multiple tasks in a fast-paced environment. This is a fantastic opportunity to work with a collaborative and respected firm where your contributions will directly impact the success of the team and the firm.

Responsibilities, including but not limited to:

• Provide comprehensive administrative support to litigation attorneys, including preparing, drafting, and filing legal documents such as complaints, motions, subpoenas, discovery requests, and deposition summaries.
• Prepare and format legal correspondence, pleadings, discovery, and other court documents with high attention to detail and accuracy.
• Coordinate filing of documents with state and federal courts, including e-filing, ensuring compliance with court rules and deadlines.
• Manage attorney calendars, schedule meetings, hearings, depositions, and trials.
• Maintain and organize case files, ensuring all documents and correspondence are properly filed and readily accessible.
• Coordinate and communicate with clients, witnesses, experts, and other parties involved in litigation matters.
• Assist with the preparation and organization of trial materials
• Handle billing entry and timekeeping for attorneys.

Qualifications:

• Minimum of 3 years of experience as a litigation legal secretary or legal assistant in a law firm
• Solid understanding of litigation processes, court rules, and legal terminology.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (such as iManage, Relativity, or similar case management systems).
• Strong organizational skills, with the ability to prioritize and manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain professionalism and confidentiality in all client interactions and documentation.
• Detail-oriented, proactive, and able to work effectively both independently and as part of a team.
• Experience with e-filing systems, court filings, and legal document formatting.

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